Administrative Structure

Bank Account

02 0536 0158332 000, Bank of New Zealand, North End Branch, Wellington Number

GST/IRD Number

16-661-354

Incorporated Society Registration Number

215760

Committees

The club operates with one General Committee and two permanent sub-committees: the Sailing Committee and the House Committee. The general committee meets once per month and full minutes are recorded. Other committees meet as necessary and are generally less formal. Members of the three permanent committees are elected annually at the club’s AGM, along with the office holder positions.

General Committee

The general committee has the overall responsibility for decisions on club policy, planning, budgeting and monitoring the various club activities. It also has the legal responsibility to approve spending and some grant applications. Most detailed planning is delegated to the relevant sub-committee or person and regular reports are fed back at the general committee meetings. If approvals are needed from the General Committee, a proposal is normally presented with a clear recommendation.

Sailing Committee

The Sailing Committee plans and manages all the sailing activities of the club. These include:

  • planning racing programmes, including regattas and Hebtro Trophy,
  • planning the training and social sailing programmes,
  • arranging sailing instructions, notices of race, entry forms, etc,
  • ensuring notices of race, training events, etc. received from other clubs or associations are appropriately circulated and advised to those concerned,
  • nominating club representatives for regional and national training events and contests and also, where appropriate, for awards concerning sailing or sailing-related achievements,
  • ensuring that rescue craft are adequately manned during all sailing activities,
  • appointing a race officer and start box personnel for all scheduled races,
  • collating sailing results for the season and attending to the awarding of the club trophies,
  • arranging, in conjunction with the RPNYC Sailing Academy, the delivery of learn to sail courses and required sailing development programmes (see Sailing Development),
  • budgeting and controlling sailing-related expenditure, such as boat and rescue craft maintenance and training costs.

House Committee

All day-to-day, non-sailing aspects of the club are managed by the house committee, including:

  • organising supplies and rosters for the kitchen and bar,
  • planning and organising BBQ’s,
  • planning and organising social events, Christmas party, kids parties etc,
  • catering at club events, including opening day, regattas, training weekends, Hebtro Trophy, etc,
  • arranging the cleaning of the club,
  • formulating policy on the use of the clubrooms,
  • budgeting and controlling expenditure for non-sailing activities, including kitchen/bar, special events and cleaning,
  • compliance with health, licensing, lease and other statutory/local authority requirements,
  • processing applications for private use of the club rooms.